General Atomics and Affiliated Companies Management Assistant in San Diego, California

Job ID#: 19019BR

Company: General Atomics Aeronautical Systems

Title: Management Assistant

Job Category: Administrative, Program/Project Management

City: San Diego

State: California

Full-Time/Part-Time: Full-Time Hourly

Travel Percentage Required: None

Clearance Required?: No

Job Summary:

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

This position is responsible for providing direct assistance to Program Director. Manages access to and maintains their schedule which requires contact with internal management, staff, and external customers or officials. Has access to sensitive information necessitating the use of tact, diplomacy, discretion and judgment. Communicates with executive, administrative and management personnel to gather or convey relevant information. Initiates special reports and completes a variety of administrative assignments.

DUTIES AND RESPONSIBILITIES:

  • Coordinates schedules and ensures management is made aware of issues that need immediate attention.

  • Interfaces with executives, managers, and staff as well as customers and visitors to gather and prepare information.

  • Coordinates the preparation and review of correspondence, reports, and presentations for internal and external audiences.

  • Plans, schedules and coordinates various organizational meetings, events, and travel arrangements.

  • Tracks progress of delegated staff assignments and may coordinate activities between departments.

  • Screens calls, prioritizes mail and maintains follow-up system to ensure completion of each task or project. Maintains confidential and specialized files and/or records. Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.

  • May provide guidance and/or direction to other staff.

  • Maintains the strict confidentiality of sensitive information.

  • Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications:

  • Typically requires a High School diploma and four or more year's experience of progressively broadening office administration experience, including experience supporting mid-management or higher positions. Equivalent experience may be substituted in lieu of education.

  • Possess a complete understanding of the general and detailed aspects of the job.

  • Possess excellent organization skills and ability to establish priorities.

  • The ability to identify issues ordinarily encountered and explain and solve routine problems, or situations that require evaluation and interpretation.

  • Possess interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.

  • Possess understanding of applicable policies and procedures as well as an understanding of relevant regulations.

  • Knowledge of computer operations and applications. Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

General Atomics and affiliated companies is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, gender expression, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.