General Atomics and Affiliated Companies Documents/Record Control Admin in Adelanto, California
Job ID#: 19478BR
Company: General Atomics Aeronautical Systems
Title: Documents/Record Control Admin
Job Category: Engineering
Full-Time/Part-Time: Full-Time Hourly
Travel Percentage Required: 0% - 25%
Clearance Required?: No
General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
Under general supervision, this position is responsible for maintaining the central technological files/documents for one or more areas of the organization.
Duties and Responsibilities
Receives, logs, organizes and files incoming documents. Indexes reports into databases and provides document distribution and efficient storage.
Ensures company policy, applicable regulations and customer requirements pertaining to private and proprietary documents are met. Controls access to records centers.
Maintains records and summaries for analysis or review.
Performs frequent electronic searches of indexed documents for requestors.
Monitors author or initiator compliance with company and government policies.
May provide additional records and audit assistance to specific functional areas such as quality, proposals, contracts, patents, etc
May coordinate the verification, approval, and processing of document revisions, and track document activity to ensure timeliness and process efficiency.
Maintains the strict confidentiality of sensitive information.
Other duties as assigned.
Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
Expected to work in a safe manner in accordance with established operating procedures and practices.
Typically requires a High School diploma or equivalent and two or more years experience in document and records control. Must demonstrate a general understanding of document and records control practices and concepts; and full knowledge of applicable policies and regulations.
Must be customer focused and possess:
the ability to organize, schedule and coordinate workloads to meet established deadlines and milestones;
ability to lift up to 40 lbs;
good organizational, analytical, interpersonal, verbal and written communication skills to accurately document and report, and effectively interface with all levels of employees;
the ability to identify issues and recognize deviations from accepted practices and processes and resolve moderately complex issues; and
good computer skills.
The ability to work independently or in a team environment is essential, as is the ability to work extended hours and travel as required.
General Atomics and affiliated companies is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, gender expression, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.